The task of digitizing paper information is usually accomplished by manually keying in the data from forms. The process is mundane and error-prone, not to mention expensive.

What is Document Capture?
Our Document Management solutions make it possible for documents to be scanned and processed so that the relevant information may be filed into the appropriate data fields within your database. The process that used to take hours now can be automated, preserving resources and adding value to your business.

What does it do?
Document Capture uses Optical Character Recognition (OCR) to read text off of a scanned image and then stores the data in the database. The same technologies can be used to read barcodes and even hand printed forms. Automating the data capture process offers several advantages:

Automated Document Index
Document Management Systems use the data extracted from paper forms to fill in index fields for fast retrieval. This means that the scanned documents are immediately ready for search across the network.

Automated Application Data Entry
Extracted data also can be directly transferred into business applications such as accounting, inventory management, and CRM. Manual data entry is unnecessary as the relevant data fields are fed in from the forms during the scanning process.

Automated Streamline Workflows
Document Capture is the foundational technology for Workflow Automation. As soon as the task for scanning documents is completed, the extracted data are readily available to trigger automated workflows to streamline the business processes.

Automated Error-Correction Process
Document Capture minimizes data entry errors. If the system fails to recognize a field from the scanned documents, it will automatically place the document in the quality control list so that the uncertain data field can be verified and validated.

To learn more about how Document Capture technology can benefit your organization, contact us today.